After having gone through the "Submission Guide 1", please read this guide which explains in detail how to attach your documents to your EcoVadis questionnaire.
Note: no automatic bridge exists between Ditto and EcoVadis; the file import must therefore be done manually.
Only one person must be designated as responsible for this operation.
1 - Complete the policy sections
1. Attach only the main policies
In the policy sections, you should only attach the main policies (which you will have exported from Ditto).
Example social section:
Working conditions: Main social policy
Career management: Main social policy
Health and safety: Main social policy
Social dialogue: Main social policy
It is therefore the same document to be attached in all parts of the social policy section. This document groups together all the activated sub-topics.
Repeat this for all policy sections (environment, social, ethics, purchasing).
2. Point to the page of quantitative objectives
For each item to which you attach a main policy, you must point to the page where the quantitative objectives related to the topic are found.
You will therefore need to enter the page number and write a comment: “quantitative objectives for working conditions”.
Example social section:
Working conditions: Main social policy → Enter page 5; comment: “quantitative objectives for working conditions”
Career management: Main social policy → Enter page 6; comment: “quantitative objectives for career management”
Repeat this for all policy sections (environment, social, ethics, purchasing).
2 - Complete the measures sections
1. Attach the supporting measure documents
The measure documents you have built or collected prove the measurement elements of the questionnaire.
Some documents prove several elements → Example: the career management procedure that covers a large part of the questions in the sub-theme "career management and training".
You must therefore:
Go to your EcoVadis questionnaire on Ditto
Run the AI on all the questions by clicking "suggest all" or on specific questions
or
For each answer, consult the “AI explanation” section. This is where you will find information on the document to attach to answer the question.
This section includes the name of the option you must respond to, as well as the document that must be attached.
Example:
Option: "Action to promote internal mobility" → Document: "Career management procedures" details the formalization of the internal mobility process, the posting of internal vacancies, support for onboarding, and preparation for mobility via individual development plans.
The AI indicates here that for the question "action to promote internal mobility", the document career management procedures is appropriate.
2. Point to the page that proves the element in question
For each measure document that you attach:
Comment with the page(s) where the evidence is found
Example social measures → Measures relating to working conditions:
Pay for overtime or atypical hours: Employee Handbook → Enter page 5; comment: “overtime pay”
Flexible work organization: Employee Handbook → Enter page 8; comment: “flexible hours”
3 - Complete the reporting sections
1. Manually enter the latest available indicator (if requested)
Declare the exact key performance indicator for 2023 (or the most recent reporting year) when EcoVadis asks for the exact indicator.
2. Attach the reporting tracking table
For all items that require the addition of a document in the reporting sections, attach the indicator tracking table (PDF document) that you will have exported from Ditto. This is the only necessary document for the entire reporting section.
4 - Review your questionnaire and request a review from your coach
Go through all parts of the questionnaire to make sure nothing has been forgotten.
In the document library, check that all documents are linked to at least one answer (avoid documents submitted nowhere).
Request a review from your Ditto coach.
5 - Wait for your coach’s green light and submit
Your coach will send feedback by email.
Once the questionnaire is validated, you can click “Submit my questionnaire”.
Important: your Ditto coach will not submit your questionnaire for you — it’s up to you to do it.